These minutes are posted in DRAFT form. Although they have been reviewed, there may be corrections made at the next meeting before they are approved.
Reflection Lake Community Association Board of Directors April 1 2025 Minutes
1. Call to Order 18:36
a. Board member present Russ, Mike, Gary, Abram, Keith, Jerry, Randy, Terry attending remotely via Google Meets
2. Approval of Minutes
a. Minutes are included in Board Packet
b. 4 in favor 4 abstain
c. Review of previous meeting minutes
d. Re-vote passed unanimous
3. Officers Reports (as needed)
a. Treasurer (Treasurer’s Report to be added to the board packet)
i. Report in board packet
ii. Clarification on fiscal year
1. Length of fiscal year
2. Get together will be planned to clarify outside of board meeting.
4. Old Business (please submit motions or resolutions to be included in board packet)
a. Revise Collection Policy to comply with Covenant 4.7. Tabled since March meeting to allow the Board time to review.
i. Revise to bring policy into compliance
ii. Motion by Randy second by Terry
iii. Passed unanimous
5. Committee Reports (As needed and/or requested by committee chairperson)
a. Election Committee
| i. ii. iii. | Five on on committee: Lucinda, Diana, Karen, Gail, DanielleCandidates running so far: Terry, Russ, MikeNext meeting second Friday @1pm in community center |
b. CAC
i. April 12 is road clean up 9:00 AM to noon
1. County will deliver supplies and pick up collected garbage
2. SCOPE will assist
3. Coffee and muffins before meeting
4. Committee has purchased a new coffee maker.
5. Posted online
6. Reminder email will go out 1 week before
| ii. | Lake clean up May 3rd 10am to Noon ???1. Potluck BBQ to follow |
iii. Spring/summer newsletter
1. Reports from committees and board officers will be added
2. Information on annual meeting will be included
c. CMD
i. Last meeting did not have a quorum
| ii. | Dry hydrant update1. Waiting on DOEFence proposal |
| iii. |
1. Discussion
2. More community input needed
3. CMD will continue to discuss
| iv. | Dock repair1. Bings landing needs refurbishment |
2. More money is needed
a. Request for funds from DNR
b. Quotes will be obtained and a proposal will be brought to the board
| v. | More volunteers needed |
| vi. | Toilets to be delivered prior to lake clean up day |
| vii. | Dumpsters need to be loaded more carefully |
1. Request for volunteers to supervise dumpster loading.
2. Contact Dan directly if able and interested.
| viii. | Firewise1. Clean pine needles off roofs |
2. Keep track of hours for reporting
ix. Gonzaga project
1. Two groups of 4
2. Plants
a. Mia from plant group reported on soil samples
b. Volunteer plants are growing in the soil samples
i. Good sign that plant life will return when the carp population is controlled.
3. Wildlife
a. 70 carp seen on sonar
b. 30 seen visually
4. Ecosystem balance is the goal of the studies
5. They have requested to present at May 6 board meeting
a. They will be added to the agenda
b. Possibly they could come to lake clean up day instead.
x. Weed mitigation to be discussed at the next meeting.
| xi. d. Roads | Last Tuesday at 6pm at the community center. |
| i. ii. | Meeting at 6pm second Tuesday of the month.Short term and long term plan development at the next meeting. |
iii. Thanks to all the volunteers 1. Shout out to Ben
6. New Business
a. Proposed bookkeeper contract agreement
| i. ii. iii. | Motion to approve by Abram second by Mike6 in favor 2 abstainMotion passes |
7. Community Forum
a. Answering questions
b. Introduction of Items to be added to next meeting’s agenda
c. Lock discussion continued: locks will not be changed this fiscal year.
d. CMD Field trip
i. Fence meeting next Wednesday April 9th at 6pm to look at the site.
1. When fence was taken down a promise was made to replace it
2. Discussion of size
3. Include Kerry in discussion
| ii. | Rock on north dam proposal1. Gaps in rock are dangerous |
e. Discussion on how to use DNR funds
f. Rock for the North dam discussed
i. County permit is now needed and application is in process.
ii. More information to follow
g. Question on legal update
i. No new information since the community letter after the last hearing.
h. Question on taking of minutes
i. Roberts rules discussion
i. It will be as strict as it needs to be
8. Adjourn
a. Moved by Randy Seconded by Keith
b. Adjourned at 20:37