2024-03-04 Board Meeting Minutes

Posted on March 12, 2025 by RLCA

Reflection Lake Community Association Board of Directors

March 4, 2025

Agenda

 

  1. Call to Order 18:32
    1. Board Members Present: Abram; Gary; Jerry; Randy; Keith; Mike.
    2. Absent: Russ; Terry. 

 

  1. Approval of Minutes 
    1. Minutes are included in Board Packet
      1. Moved by Randy seconded by Jerry to approve.
      2. ⅚ approved 1 abstained

 

  1. Officers Reports (as needed)
  1. Vice President – legal update 
    1. Upcoming hearing is Friday March 7 @10am in the Spokane courthouse Judge Anderson. 
      1. Folks can attend but attorneys are the only ones to speak.
    2. Three insurance companies contacted about D&O insurance.
      1. All three rejected RLCA coverage until lawsuit is over.
  2. Treasurer (Treasurer’s Report to be added to the board packet)
    1. Report delivered.
    2. Paper copies used at the meeting.

 

  1. Old Business (please submit motions or resolutions to be included in board packet)
    1. Action on tabled motion from 2/4/2025 on Board Vacancy Policy (in board packet)
      1. Moved by Gary and seconded by Abram
      2. Passed unanimously 
    2. Revise Collection Policy to comply with Covenant 4.7. Tabled until April meeting to allow the Board time to review. 
      1. Tabled until April.

 

  1. Committee Reports
    1. CMD
      1. Meeting Last Tuesday
        1. Dry Hydrant
          1. Permits still in progress
            1. County 
              1. Legal notices
            2. Ecology
          2. DNR has agreed to cover the cost of installation.
            1. Toner’s will complete installation.
        2. DNR has agreed to cover cost of dumpsters May 3-4.
          1. Clean-up day May 3-4
            1. Plant removal on north and south dams.
            2. Port-o-Potties to be delivered before clean up day.
        3. Bings Landing Dock in need of restoration
          1. Cost estimate to come
        4. Gonzaga study update
          1. Study is progressing
            1. Carp population count
              1. Sonar testing
            2. Aquatic plants survey
              1. Soil samples taken to place under grow light to look for existing plant life.
              2. Plan to be written and implemented in successive years.
          2. Current students will continue until their graduation
            1. Another group of students will continue in following years.
        5. Boat repair
          1. Transom on the RLCA boat is in need of repair.
        6. County contacted regarding washouts on Lakeside Dr.
        7. Proposal for fence at corner of Lakeside and North Dam
          1. 200 ft long, 6 ft tall.
          2. Paid for with funds given to the lake for helping during the Oregon Rd. fire.
          3. Quotes to be obtained.
            1. Cedar with metal post
            2. Cedar with wood post and concrete fittings
          4. Community input is encouraged. 
            1. Quotes will be emailed to the community.
        8. Volunteers are always needed and appreciated.

 

  1. CAC
    1. First meeting of the year on third Tuesday of the March
      1. Community center at 6pm
    2. Milan-Elk road clean-up
      1. Saturday, April 12th at 9am 
        1. Starting with coffee and muffins at the community center.
        2. County to provide bags, materials, and removal.
        3. SCOPE to help with security. 
        4. Advertised on “Neighbors” app, next door app as well as JustServe.org, and our Facebook page.
    3. Lake clean up day May 3rd with BBQ to follow.
    4. Annual meeting July 12 at Inland Grange 10am.
    5. Volunteers requested and appreciated.
  2. Roads
    1. Thank you to all that helped with pothole filling on three different days.
      1. 12 yds of rock were placed.
        1. Some rock is left over at the community center and community members are encouraged to fill potholes in front of their houses.
      2. The 3 day event allowed for more volunteers and packing of roads.
      3. Road Maintenance fee for next year to be reevaluated at April Meeting.
        1. Road Committee meets the second Tuesday at 6pm at the community center.
        2. All welcome, only east side members may vote.

 

  1. New Business
  1. Motion to change the Fiscal Year to September 1. To comply with Covenant 4.2.2.  Starting on September 1, 2026. (see board packet).
    1. Moved by Jerry seconded by Gary
    2. Passed Unanimously 
  2. Motion to approve an Assessment and Budget Process Policy. (see Board Packet)
    1. Moved by Jerry seconded by Gary
    2. Passed Unanimously
  3. Consideration of a Community Feedback Survey
    1. People interested in participating in developing the survey are encouraged to contact a board member.
  4. Call for volunteers to form the Election Committee for 2025.
    1. Chair to be established by the committee at their first meeting.
    2. Volunteers may contact Diana or Lucinda or reply to the Facebook request for volunteers. 

 

  1. Community Forum
  1. Answering questions
    1. Locks for Eagle Beach Gate
      1. Car access to be locked.  Walking access to remain unlocked.
      2. Locks to be installed after new keys are prepared for community members.
        1. Community members may request a key from the Secretary once dues are paid.
        2. New lock to be welded to the chain.
    2. Sheets Road was chip sealed at one point.
      1. The Road Committee is investigating chip sealing for the future.
  2. Introduction of Items to be added to next meeting’s agenda

 

  1. Adjourn

 

 

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